This multi-purpose module provides hundreds of ways to analyze your business. It serves as an hours and punch exception event recorder, a flexible reporting utility, and a human resource tool. With the Accrual Earnings Module option it will also accrue and maintain up-to-the-minute Benefit Time Balances With HisTrak, Workmen's Compensation Reports and Unemployment Reports can be completed in minutes instead of days. In addition, absence hours due to Disability and FMLA can be tracked, maintained and reported. HisTrak can even be structured to automatically accrue Overtime as Comp Time, and then automatically deduct it as the employee uses it.
An HR Tool With 30 user defined fields, companies can decide which data to maintain in the employee files; e.g. addresses, phone numbers, emergency contacts, skills, license plate numbers, disability status and return date, FMLA status and return date, pay rate history, etc. All thirty are selectable as sort criteria for any of the reports within HisTrak. Use HisTrak to determine how many employees, now on disability, will be returning during the month. Quickly discover how many employees needed the new FMLA law, and how much time each took off. Or use it for something as simple as looking up the license plate number of that car in the parking lot with its headlights on, and find the employee who owns it. System capabilities are only limited by your setup and your imagination.
Editable History – A Necessity, Not a Luxury All Hours, Dollars, Units, Exceptions and Reason Codes maintained in HisTrak are editable, as well as the details of each. Occasionally, a supervisor may miss correcting an exception in TimeTrak that gets imported into HisTrak (e.g., an employee who was late to work but was legitimately picking up coffee for guests at the request of the supervisor). Without the ability to edit such occurrences, inaccurate information becomes embedded in the history and thus all information would become suspect and therefore useless (for any reporting or analysis purposes). HisTrak maintains a complete editable record of both productive and non-productive Hours, Dollars and Units. Complete details include Date, Cost Center, Department, Job Class, Pay Code, Shift, Multiplication Factor, Rate, Amount, and Scheduled or Non-Scheduled Status. Exception accumulators and editable detailed historical exceptions are automatically maintained. Exception detail includes Date, Type of Exception, Count, Amount of Time, Cost Center, Department, Job Class, and Reason Code.
Benefit Accruals HisTrak can serve as the master for benefit time, or it can import on a pay period base, updating available hours from the HR system. Using the Accruals Earnings Module, HisTrak can generate benefit time earned, as well as deduct time taken and maintain accurate editable records of all benefit time. Benefit time can be earned as a percentage of time worked or flat amounts. (Both can vary by years of employment). Many parameterized options exist for each benefit Pay Code (e.g., as to when the earned benefit time becomes available to the employee). Each benefit Pay Code can be set up to: (a) check and prevent a supervisor from exceeding available hours, (b) check and allow a supervisor to exceed available hours only after overriding a warning, or (c) not check at all. In assessing available hours, HisTrak takes the current balance in the Benefit Accrual Table and subtracts hours of that type Pay Code from other areas in TimeTrak not yet reflected in the balance. This yields an accurate gauge of benefit hours available; avoiding, for example, the possibility of a supervisor giving vacation hours this week that are already designated, by employee request, for a week long vacation just two weeks from now. In addition, HisTrak offers a Pay-Out option of available benefit hours for companies with such requirements.
Other Features Other features and benefits that extend into HisTrak are the Employee Note Page, File Import and Export Utilities, and an Audit Trail that maintains a record of all changes made to the Hours File or Exceptions File.
HisTrak Reporting Tools: Comprehensive and User-Configurable All reports can be sent to multiple printers, viewed on-screen, sent to disk or even forwarded to printers attached to specific time clocks. Selectable sequencing and detail options provide hundreds of standard reports. These can be automated using Macros and Macro Lists. Paper saver options exist to provide even further control on how condensed or readable each report is. ReporTrak, the report writer module, is available for DOS, Windows and most UNIX environments. Custom reports are available as an option where cost effective.
Hours History Analysis Report — Probably the most flexible and extensive of the on-board reports, the Hours History Analysis Reports provides labor hours information sequenced and filtered by any of the standard parameter fields maintained in the TimeTrak system – as well as any of the additional thirty user defined fields structured by your company in HisTrak. This report provides analysis of hours worked, overtime, jobs, departments, cost centers, shifts, etc. from any date, to any date, for any group, list of employees, or individual employee. Up-to-the-minute reports can be obtained by including current data from TimeTrak. In addition, select the "Total Hours" sort sequence and reports can be generated ranking employees, cost centers, departments, job classes, etc. by total hours in ascending or descending order.
Attendance & Absence Reporting — Creates reports showing employees with more (or fewer) than "X" continuous days. Or, from a different perspective, show employees with fewer than "X" absences over any selected range of time.
Exception Reporting — Obtain summaries or voluminous detail, from any date to any date. Or, something in between. Percentages permit you to compare employees, departments, job classes, or shifts against one another. Within this exception report you may also generate reports on Reason Codes, including percentages.
Benefit Accrual Reporting — Report on Available Time, Eligible Date and Amount for Additional Time, Last Date on which Accruals were Updated, Taken Hours, and Accumulated Hours. To identify employees with excessive or little Benefit Time available, request reports on All Time, Less, or More Than "X" Time.
Benefit Comp Time Report — Select your starting month and year, than determine which of the following to include on the report: Comp Time, Exceptions, and/or Reason Codes. While many companies currently maintain this report, others do not because it is too time consuming and often becomes inaccurate. But with HisTrak, the Benefit Comp Time Report provides a-year-at-a-glance summary for an employee in seconds; useful for review purposes.
Analyze Your Business - Any Way and Whenever You Choose Anytime you have a question about your business, HisTrak is there to answer it. No waiting for delayed monthly reports from Payroll services or systems; eliminate that expense and get the information you need before it is too late to act. Pick your time period based on your expertise, literally from any date to any date. Request your reports in numerous different ways based on your initial reviews, providing different perspectives. And, do it all on the first day of the month, if you choose. Use the immense capabilities of HisTrak to review and fine tune your business whenever you choose, without additional charges from your Payroll provider.
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