HRMS Solutions

Streamline your HR and operations with a full suite of powerful, easy to use tools you can access from a single dashboard.

CTR Maine’s HRMS Solutions is a modular, customizable all-in-one Workforce Management experience for your managers and employees.  Let our 40+ years of experience provide you with a customized solution specific for your workforce needs. HRMS integrates with your in-house or outsourced payroll, allowing you to upgrade your HCM Systems while staying with your local payroll provider. An Implementation Specialist will be with you every step of the way, even years after implementation. Our support staff is available by email and phone, 24/7 to solve your issues.

Recruitment

Seamless applicant tracking, hiring and onboarding

  • Post custom job positions and descriptions to your own job board or to the Indeed.com platform

  • Easily track job applicants from start to finish with customized applicant tracking workflows

  • Receive automatic email updates on applicant status and progress

  • Rank and sort applicants according to the criteria your business cares about

  • Skip the manual data entry and instantly transfer applicant information to their new employee profile

  • Onboard your new hires with ease with our streamlined Human Resources tools

Background Checks and Document Storage

  • Secure online document storage

  • Add and edit employee records from a single dashboard, including forms and uploaded documents

  • Track training requirements, licenses, and certifications, and receive alerts when they're about to expire

  • Protect your business from liability with license and certification enforcement

  • Save time by collecting forms and signatures online - per employee, location, or across the enterprise

  • Receive automatic alerts when employees update their profiles or upload new documents

  • Directly run employee screenings through an integration with National Crime Search

Applicant Tracking and Onboarding

  • Tailored applicant tracking workflows.

  • Replace slow paper forms with online job applications for more qualified job applicants.

  • Find the right candidates with custom, reusable job description templates

  • Save time with custom screening questions

  • With online forms, collect information and signatures from your applicants and new hires without having to deal with PDF or paper documents.

Reward

Same Day Pay - Same day pay lets employees access their earned wages before payday, offering instant financial relief and more control over their earnings.

  • Allow employees to access their earned wages without frustrating fees

  • Improve employee retention and satisfaction by 25% or more

  • Enhance employee financial flexibility and peace of mind

  • Set withdrawal limits by employee and location for secure payroll control

  • Boost your recruitment process with the #1 benefit new hires want

  • Combine with our recruiting solution to supercharge your hiring

  • For hourly workers, this benefit boosts satisfaction, retention, and loyalty, especially when unexpected expenses arise.

Staff Survey - Gain critical insights into your organization and build employee loyalty

  • Collect valuable employee feedback without the hassle of building your own forms

  • Save time with our ready-made question sets - or use your own!

  • Run any kind of survey or assessment imaginable, from 360s to 180s and more

  • New to feedback surveys? Get expert help whenever you need it

  • Automatically follow industry best practices for conducting surveys

  • Easily conduct pulse surveys, onboarding surveys, 30-60-90s and more

Refine

Schedulingmanage all aspects from your dashboard

  • Create schedules manually, from templates, or have our software generate them for you

  • Empower your staff through shift pickups, shift swaps, and integrated time off requests

  • Set labor budgets and labor targets to keep your business on track

  • Let our sales forecasting engine design schedules that meet your labor needs and staffing rules

  • Ensure perfect coverage every shift, every time, while avoiding fair workweek headaches

  • Receive real-time alerts and reports on overtime, labor compliance, and other situations

  • Find replacements for callouts with text blasts

  • Use employee/manager set availability to refine schedules.

Task Management - Track, rate, and follow up on everyday tasks that are important to your business

  • Create and execute fully customizable checklists for your restaurant or store

  • Assign tasks to staff members and get alerts when items are completed - or when they're not

  • Rate tasks according to criteria that matter to your operation

  • Upload documents, images, and other files as part of your audit and compliance trail

  • Increase employee accountability and attention to detail

Coverage Budgets and Intelligent Sales Forecasting

  • We use your formula for determining labor needs — based on your census, zones, acuity, or other factors.

  • Coverage calculations then determine the labor required for each position throughout the day and update your scheduling needs accordingly.

  • Optimize your business with fully-automated labor forecasts that are 98.87% accurate

  • Get precise forecasts in 15-minute increments by department and location

  • Factor in your staffing policies, fair workweek, and other labor compliance rules

  • Get valuable insights from analytics, such as peak times and anticipated inventory needs

  • Forecast any labor determinant that matters to your business, such as customer counts, transactions, or online orders

  • View your data and analytics from anywhere with our centralized dashboard and mobile app

ComplianceManage Organizational policies and federal, state, and local labor regulations — with an automated system that helps you avoid costly violations and fines.

  • Automation of the complex formulas and calculations for compliance with Affordable Care Act (ACA), Payroll-Based Journal (PBJ), Fair Labor Standards Act (FLSA), and other legal requirements.

  • Accommodate evolving workforce legislation, like paid sick leave, fair workweek, and predictive scheduling.

Retain

Time & AttendanceTrack employee time effortlessly while preventing unnecessary overtime

  • Automatically track overtime with pay rules configured for your city/state

  • Prevent buddy punches, long punches, and other forms of time theft

  • Tightly monitor and control your labor costs from a single easy-to-use dashboard

  • Get multiple clock-in options, including biometric time clocks, mobile apps, and contactless

  • Quickly and securely export your employees' time cards to your preferred payroll provider

  • Set grace periods and enforce staff breaks to ensure compliance with labor laws

  • Automate complex pay rules with a sophisticated parameter engine that allows you to meet business requirements for managing and reporting labor activities.

Team Communication - Stay connected and keep managers and staff in sync

  • Keep your management team in the loop and on the same page

  • Send messages to one recipient, multiple, the entire location, or even across the enterprise

  • Leverage SMS text messages to reach your people fast during emergencies

  • Receive automatic alerts for things you care about, like time off requests or labor compliance warnings

  • Engage employees with shift ratings, end of shift notes, and other types of feedback

  • Track read receipts to ensure everyone on the team got the message

Digital Logbooks - Track and review important details anytime, anywhere with our online manager log book.

  • The Daily Log is actually three different log books: Manager Log, Staff Log & Audit Log

  • Record daily notes about how the business is doing, such as staff write-ups or maintenance requests

  • Analyze your notes, compare days of the week, and search for information fast

  • Automatically record important information, such as changes to the schedule

  • Empower and engage employees with the staff logbook, where they can record notes

  • Add new entries with a single click, saving valuable time

  • Never lose another detail - the logbook lives securely in the cloud

  • Customize the log book to fit your business

  • deposit logs

  • employee write ups

  • maintenance requests

  • employee hires

  • birthdays

  • sales

  • special events

  • reservations

  • purchase notes and more!

Accruals and Planned Leave Management -  Streamline the administration of paid and unpaid leave policies.

  • Manage employee requests to manager approval to replacement.

  • Employees receive time-off benefits that can labeled multiple ways (vacation, sick, personal, PTO, bereavement, and FMLA)

  • Keeps schedules up to date including vacations

  • View Time Off Balances on App

  • Request Time Off on App

Mobile Apps - Manage your labor from the palm of your hand while empowering staff with a mobile self-service portal

  • Employee and Manager Mobile Apps

  • Android and iOS

  • Respond quickly to employee availability requests and changing labor needs

  • Receive alerts and notifications for things you care about, such as overtime

  • Save time with an always-there employee self-service portal with time cards and schedules

  • Empower staff with access to time off requests and shift swaps on their mobile device

Time Clocks - Simplify employee attendance and enforce staff schedules with worry-free biometric time clocks

  • Save time with fully-integrated hardware time clocks that do more than just clock in/out

  • Eliminate harmful buddy punching and other common forms of time theft

  • Punch in with facial recognition (including w/masks), badge scan, finger scan, or IRIS ID.

  • Take advantage of powerful schedule and break enforcement options

  • Securely add new employees to the time clock in just a few seconds

  • Protect your employees with contactless clock in options and integrated health checks

Integration

Integrations - Empower your business to work smarter. With integrations, your data stays in sync between platforms. Save time and skip the extra data entry.

  • Background Screening

  • Employee Wellness

  • Human Resources

  • Payroll

  • Point of Sale (POS)

  • Electronic Health Record (EHR) 

Interested in HRMS Solutions?

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