HRMS Solutions
Streamline your HR and operations with a full suite of powerful, easy to use tools you can access from a single dashboard.
CTR Maine’s HRMS Solutions is a modular, customizable all-in-one Workforce Management experience for your managers and employees. Let our 40+ years of experience provide you with a customized solution specific for your workforce needs. HRMS integrates with your in-house or outsourced payroll, allowing you to upgrade your HCM Systems while staying with your local payroll provider. An Implementation Specialist will be with you every step of the way, even years after implementation. Our support staff is available by email and phone, 24/7 to solve your issues.
Recruitment
Seamless applicant tracking, hiring and onboarding
Post custom job positions and descriptions to your own job board or to the Indeed.com platform
Easily track job applicants from start to finish with customized applicant tracking workflows
Receive automatic email updates on applicant status and progress
Rank and sort applicants according to the criteria your business cares about
Skip the manual data entry and instantly transfer applicant information to their new employee profile
Onboard your new hires with ease with our streamlined Human Resources tools
Background Checks and Document Storage
Secure online document storage
Add and edit employee records from a single dashboard, including forms and uploaded documents
Track training requirements, licenses, and certifications, and receive alerts when they're about to expire
Protect your business from liability with license and certification enforcement
Save time by collecting forms and signatures online - per employee, location, or across the enterprise
Receive automatic alerts when employees update their profiles or upload new documents
Directly run employee screenings through an integration with National Crime Search
Applicant Tracking and Onboarding
Tailored applicant tracking workflows.
Replace slow paper forms with online job applications for more qualified job applicants.
Find the right candidates with custom, reusable job description templates
Save time with custom screening questions
With online forms, collect information and signatures from your applicants and new hires without having to deal with PDF or paper documents.
Reward
Same Day Pay - Same day pay lets employees access their earned wages before payday, offering instant financial relief and more control over their earnings.
Allow employees to access their earned wages without frustrating fees
Improve employee retention and satisfaction by 25% or more
Enhance employee financial flexibility and peace of mind
Set withdrawal limits by employee and location for secure payroll control
Boost your recruitment process with the #1 benefit new hires want
Combine with our recruiting solution to supercharge your hiring
For hourly workers, this benefit boosts satisfaction, retention, and loyalty, especially when unexpected expenses arise.
Staff Survey - Gain critical insights into your organization and build employee loyalty
Collect valuable employee feedback without the hassle of building your own forms
Save time with our ready-made question sets - or use your own!
Run any kind of survey or assessment imaginable, from 360s to 180s and more
New to feedback surveys? Get expert help whenever you need it
Automatically follow industry best practices for conducting surveys
Easily conduct pulse surveys, onboarding surveys, 30-60-90s and more
Refine
Scheduling – manage all aspects from your dashboard
Create schedules manually, from templates, or have our software generate them for you
Empower your staff through shift pickups, shift swaps, and integrated time off requests
Set labor budgets and labor targets to keep your business on track
Let our sales forecasting engine design schedules that meet your labor needs and staffing rules
Ensure perfect coverage every shift, every time, while avoiding fair workweek headaches
Receive real-time alerts and reports on overtime, labor compliance, and other situations
Find replacements for callouts with text blasts
Use employee/manager set availability to refine schedules.
Task Management - Track, rate, and follow up on everyday tasks that are important to your business
Create and execute fully customizable checklists for your restaurant or store
Assign tasks to staff members and get alerts when items are completed - or when they're not
Rate tasks according to criteria that matter to your operation
Upload documents, images, and other files as part of your audit and compliance trail
Increase employee accountability and attention to detail
Coverage Budgets and Intelligent Sales Forecasting
We use your formula for determining labor needs — based on your census, zones, acuity, or other factors.
Coverage calculations then determine the labor required for each position throughout the day and update your scheduling needs accordingly.
Optimize your business with fully-automated labor forecasts that are 98.87% accurate
Get precise forecasts in 15-minute increments by department and location
Factor in your staffing policies, fair workweek, and other labor compliance rules
Get valuable insights from analytics, such as peak times and anticipated inventory needs
Forecast any labor determinant that matters to your business, such as customer counts, transactions, or online orders
View your data and analytics from anywhere with our centralized dashboard and mobile app
Compliance – Manage Organizational policies and federal, state, and local labor regulations — with an automated system that helps you avoid costly violations and fines.
Automation of the complex formulas and calculations for compliance with Affordable Care Act (ACA), Payroll-Based Journal (PBJ), Fair Labor Standards Act (FLSA), and other legal requirements.
Accommodate evolving workforce legislation, like paid sick leave, fair workweek, and predictive scheduling.
Retain
Time & Attendance – Track employee time effortlessly while preventing unnecessary overtime
Automatically track overtime with pay rules configured for your city/state
Prevent buddy punches, long punches, and other forms of time theft
Tightly monitor and control your labor costs from a single easy-to-use dashboard
Get multiple clock-in options, including biometric time clocks, mobile apps, and contactless
Quickly and securely export your employees' time cards to your preferred payroll provider
Set grace periods and enforce staff breaks to ensure compliance with labor laws
Automate complex pay rules with a sophisticated parameter engine that allows you to meet business requirements for managing and reporting labor activities.
Team Communication - Stay connected and keep managers and staff in sync
Keep your management team in the loop and on the same page
Send messages to one recipient, multiple, the entire location, or even across the enterprise
Leverage SMS text messages to reach your people fast during emergencies
Receive automatic alerts for things you care about, like time off requests or labor compliance warnings
Engage employees with shift ratings, end of shift notes, and other types of feedback
Track read receipts to ensure everyone on the team got the message
Digital Logbooks - Track and review important details anytime, anywhere with our online manager log book.
The Daily Log is actually three different log books: Manager Log, Staff Log & Audit Log
Record daily notes about how the business is doing, such as staff write-ups or maintenance requests
Analyze your notes, compare days of the week, and search for information fast
Automatically record important information, such as changes to the schedule
Empower and engage employees with the staff logbook, where they can record notes
Add new entries with a single click, saving valuable time
Never lose another detail - the logbook lives securely in the cloud
Customize the log book to fit your business
deposit logs
employee write ups
maintenance requests
employee hires
birthdays
sales
special events
reservations
purchase notes and more!
Accruals and Planned Leave Management - Streamline the administration of paid and unpaid leave policies.
Manage employee requests to manager approval to replacement.
Employees receive time-off benefits that can labeled multiple ways (vacation, sick, personal, PTO, bereavement, and FMLA)
Keeps schedules up to date including vacations
View Time Off Balances on App
Request Time Off on App
Mobile Apps - Manage your labor from the palm of your hand while empowering staff with a mobile self-service portal
Employee and Manager Mobile Apps
Android and iOS
Respond quickly to employee availability requests and changing labor needs
Receive alerts and notifications for things you care about, such as overtime
Save time with an always-there employee self-service portal with time cards and schedules
Empower staff with access to time off requests and shift swaps on their mobile device
Time Clocks - Simplify employee attendance and enforce staff schedules with worry-free biometric time clocks
Save time with fully-integrated hardware time clocks that do more than just clock in/out
Eliminate harmful buddy punching and other common forms of time theft
Punch in with facial recognition (including w/masks), badge scan, finger scan, or IRIS ID.
Take advantage of powerful schedule and break enforcement options
Securely add new employees to the time clock in just a few seconds
Protect your employees with contactless clock in options and integrated health checks
Integration
Integrations - Empower your business to work smarter. With integrations, your data stays in sync between platforms. Save time and skip the extra data entry.
Background Screening
Employee Wellness
Human Resources
Payroll
Point of Sale (POS)
Electronic Health Record (EHR)
Interested in HRMS Solutions?
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If you need HRMS support, please click the link below and fill out a form. A technician will reach out shortly.